Hostel Management Module
This module handles hostel operations including building management, room allocation, and occupancy tracking.
Hostel Buildings
| Field | Description |
|---|---|
| Name | Hostel name |
| Code | Short identifier |
| Warden/Manager | Assigned staff |
| Address | Building address |
| Phone/Email | Contact info |
| Total Capacity | Total beds |
| Available Capacity | Empty beds |
| Rules/Regulations | Hostel rules |
Rooms
Room Types
| Type | Capacity | Description |
|---|---|---|
| Single | 1 | Private room |
| Double | 2 | Shared by 2 |
| Triple | 3 | Shared by 3 |
| Dormitory | 4+ | Large shared room |
Room Status
| Status | Description | Available |
|---|---|---|
| Available | Can accept students | Yes |
| Full | All beds occupied | No |
| Maintenance | Under repair | No |
Room Availability
Available Beds = Capacity - Occupied
Is Available = (Available Beds > 0) AND (Status = Available)
Room Allocation
Allocation Status
| Status | Description |
|---|---|
| Active | Currently residing |
| Vacated | Left the room |
Allocation Rules
- Room must have available capacity
- Room status must be "Available"
- One active allocation per student
- Allocation tied to academic year
Workflow
Room Allocation Flow
Student Request
→
Find Available Room
→
Verify Capacity
→
Create Allocation
→
Update Occupancy
Vacation Flow
Student Checkout
→
Find Allocation
→
Set Vacate Date
→
Mark Vacated
→
Update Occupancy
Allocating a Room
Go to Hostel Allocations
Navigate to Hostel Allocations in Admin Panel
Click Create New
Opens the allocation form
Fill in details
Student, Hostel Room, Academic Year, Allocation Date, Status: Active
Click Create
System updates room occupancy
Occupancy Statistics
Example hostel stats:
| Metric | Value |
|---|---|
| Total Rooms | 50 |
| Total Beds | 100 |
| Occupied Beds | 85 |
| Available Beds | 15 |
| Occupancy Rate | 85% |
Room-Based Pricing
| Room Type | Monthly Rent | Semester Fee |
|---|---|---|
| Single | 8,000 | 48,000 |
| Double | 5,000 | 30,000 |
| Triple | 4,000 | 24,000 |
| Dormitory | 3,000 | 18,000 |
Best Practices
- Room Management: Maintain accurate occupancy counts, update status promptly
- Allocation: Verify availability before allocation, track academic year
- Capacity Planning: Monitor occupancy trends, plan for admission cycles