Admin Panel User Guide

The Admin Panel is the central management hub for UniPranali, providing complete control over all university operations.

Dashboard

The Admin dashboard provides a comprehensive overview of your institution at a glance with statistics cards and interactive charts.

Statistics Overview

The dashboard displays two rows of statistics cards:

Institutional Statistics

Card	Description
Total Students	Count of all enrolled students in the system
Total Faculty	Count of all teaching staff members
Departments	Number of active departments
Courses	Number of active courses offered

Financial Statistics

Card	Description
Total Revenue	All-time fee collections
Pending Fees	Fees awaiting payment (pending/partial status)
Overdue Fees	Fees past their due date
This Month	Collections for the current month

Fee Collection Chart

An interactive stacked bar chart showing fee collections over time, broken down by payment method.

Chart Features:

• Payment Method Breakdown: Shows collections by Cash, Card, UPI, Bank Transfer, and Cheque as stacked bars
• Time Filters: Use the dropdown to filter by:
  • Full year view (current or previous year)
  • Last 6 or 12 months
  • Individual months (shows daily breakdown)
• Hover Details: Hover over bars to see exact amounts per payment method

Recent Payments

A table showing the most recent fee payments with:

• Receipt number
• Payment date
• Student name
• Amount paid
• Payment method
• Staff member who received the payment

Academic Structure

Departments

Manage university departments.

To Create a Department:

Programs

Manage degree programs offered by the university.

Field	Description	Required
Name	Program name (e.g., "Bachelor of Computer Science")	Yes
Code	Short code (e.g., "BCS")	Yes
Department	Parent department	Yes
Degree Type	Bachelor's, Master's, PhD, Diploma	Yes
Duration	Number of years	Yes
Total Credits	Required credits for graduation	Yes
Total Semesters	Number of semesters	Yes

Courses

Manage individual courses/subjects.

Field	Description	Required
Name	Course title	Yes
Code	Course code (e.g., "CS101")	Yes
Department	Offering department	Yes
Credit Hours	Academic credits	Yes
Course Type	Theory, Practical, Both	Yes
Lecture/Tutorial/Practical Hours	Weekly hours breakdown	No
Is Elective	Yes/No	Yes

Batches & Sections

Manage student batches (admission cohorts) and divide them into sections.

Semesters & Academic Years

Manage the academic calendar.

• Academic Year: Overall year (e.g., "2025-2026")
• Semesters: Periods within the year (e.g., "Fall 2025", "Spring 2026")

People Management

Students

Manage student records comprehensively.

Creating a Student:

Student Status Types:

Status	Description
Active	Currently enrolled
Inactive	Temporarily not studying
Graduated	Completed program
Dropped	Left the program
Suspended	Disciplinary action

Faculty

Manage teaching staff with Employee ID, Department, Designation, Qualification, etc.

Staff

Manage non-teaching staff members with role-based access control.

Creating a Staff Member:

Staff Roles:

Role	Access Level	Description
Staff	Basic Read	View students, faculty, courses, departments
Librarian	Library Module	Full access to books, issues, fines
Accountant	Fee Module	Full access to fees, payments, discounts
Hostel Warden	Hostel Module	Full access to hostels, rooms, allocations

Staff Types:

• Administrative - Office and management staff
• Technical - Lab technicians, IT support
• Support - General support staff
• Security - Security personnel
• Maintenance - Maintenance and housekeeping

Parent Guardians

Manage parent/guardian accounts and link them to students. Parents are automatically assigned the parent role with view access to their children's data.

Parent Access:

• View student profiles and academic information
• View attendance records
• View exam results
• View fee assignments and payment history

Enrollments & Timetables

Enrollments

Manage student course enrollments.

Status	Description
Active	Currently attending
Dropped	Student withdrew
Completed	Course finished successfully
Suspended	Temporarily paused

Timetables

Create class schedules with day, time, room, and class type (Lecture/Tutorial/Lab).

Examinations & Grades

Exam Types

Define types: Midterm, Final, Quiz, Assignment, etc.

Exams

Schedule examinations with date, time, total marks, passing marks, room, and instructions.

Exam Results

Record student performance with marks obtained and remarks.

Grade Scales

Define grading criteria:

Range	Letter	Points
90-100%	A	4.0
85-89%	A-	3.7
80-84%	B+	3.3
75-79%	B	3.0
70-74%	B-	2.7
65-69%	C+	2.3
60-64%	C	2.0
55-59%	C-	1.7
50-54%	D	1.0
0-49%	F	0.0

Fee Management

Fee Structures

Define fee templates per program and academic year.

• Fee Types: Tuition, Lab, Library, Sports, Exam, Hostel, Transport
• Frequency: Semester, Annual, One-time

Fee Assignments

Assign fees to students with amount, discount, due date, and status.

Status	Meaning
Pending	Payment not yet due
Partial	Some amount paid
Paid	Fully paid
Overdue	Past due date with balance

Payments

Record payments with method (Cash, Card, UPI, etc.) and auto-generate receipts.

Library Management

Books & Categories

Manage book catalog with ISBN, author, publisher, location, and copies.

Book Issues

Track book lending with issue date, due date (default 14 days), and returns.

Library Fines

Manage overdue fines (5.00 per day), lost book fines, and damage fines.

Hostel Management

Hostels & Rooms

Manage hostel buildings and rooms with capacity, rent, and amenities.

Room Allocations

Assign students to rooms and track occupancy.

Transport Management

Vehicles

Manage fleet with driver info, insurance, and fitness certificate tracking.

Routes & Stops

Define routes with pickup stops and timing.

Transport Allocations

Assign students to routes/stops.

Tips for Administrators

Related Documentation