Admin Panel User Guide

The Admin Panel is the central management hub for UniPranali, providing complete control over all university operations.

Access Information

URL: /admin
Authorized Users: Super Admin, Admin, Accountant, Librarian, Hostel Warden

On this page

Academic Structure
People Management
Enrollments & Timetables
Examinations & Grades
Fee Management
Library Management
Hostel Management
Transport Management

Academic Structure

Departments

Manage university departments.

To Create a Department:

Navigate to Departments

Click on Departments in the sidebar

Click Create New

Opens the creation form

Fill in the details

Name: Full department name
Code: Short identifier (e.g., "CS" for Computer Science)
Head Faculty: Select department head (optional)
Phone/Email: Contact information
Location: Physical location
Status: Active/Inactive

Click Create

Department is created and saved

Programs

Manage degree programs offered by the university.

Field	Description	Required
Name	Program name (e.g., "Bachelor of Computer Science")	Yes
Code	Short code (e.g., "BCS")	Yes
Department	Parent department	Yes
Degree Type	Bachelor's, Master's, PhD, Diploma	Yes
Duration	Number of years	Yes
Total Credits	Required credits for graduation	Yes
Total Semesters	Number of semesters	Yes

Courses

Manage individual courses/subjects.

Field	Description	Required
Name	Course title	Yes
Code	Course code (e.g., "CS101")	Yes
Department	Offering department	Yes
Credit Hours	Academic credits	Yes
Course Type	Theory, Practical, Both	Yes
Lecture/Tutorial/Practical Hours	Weekly hours breakdown	No
Is Elective	Yes/No	Yes

Batches & Sections

Manage student batches (admission cohorts) and divide them into sections.

Important

Create batches first, then create sections for each batch.

Semesters & Academic Years

Manage the academic calendar.

Academic Year: Overall year (e.g., "2025-2026")
Semesters: Periods within the year (e.g., "Fall 2025", "Spring 2026")

People Management

Students

Manage student records comprehensively.

Creating a Student:

User Account Tab

Select existing user or create new (User type must be "Student")

Personal Information Tab

Roll Number, Registration Number, DOB, Gender, Contact details

Academic Tab

Batch assignment, Section assignment, Admission details

Parents Tab

Link parent/guardian accounts, set relationship type

Student Status Types:

Status	Description
Active	Currently enrolled
Inactive	Temporarily not studying
Graduated	Completed program
Dropped	Left the program
Suspended	Disciplinary action

Faculty

Manage teaching staff with Employee ID, Department, Designation, Qualification, etc.

Staff

Manage non-teaching staff with similar structure to faculty.

Parent Guardians

Manage parent/guardian accounts and link them to students.

Enrollments & Timetables

Enrollments

Manage student course enrollments.

Status	Description
Active	Currently attending
Dropped	Student withdrew
Completed	Course finished successfully
Suspended	Temporarily paused

Timetables

Create class schedules with day, time, room, and class type (Lecture/Tutorial/Lab).

Examinations & Grades

Exam Types

Define types: Midterm, Final, Quiz, Assignment, etc.

Exams

Schedule examinations with date, time, total marks, passing marks, room, and instructions.

Exam Results

Record student performance with marks obtained and remarks.

Grade Scales

Define grading criteria:

Range	Letter	Points
90-100%	A	4.0
85-89%	A-	3.7
80-84%	B+	3.3
75-79%	B	3.0
70-74%	B-	2.7
65-69%	C+	2.3
60-64%	C	2.0
55-59%	C-	1.7
50-54%	D	1.0
0-49%	F	0.0

Fee Management

Fee Structures

Define fee templates per program and academic year.

Fee Types: Tuition, Lab, Library, Sports, Exam, Hostel, Transport
Frequency: Semester, Annual, One-time

Fee Assignments

Assign fees to students with amount, discount, due date, and status.

Status	Meaning
Pending	Payment not yet due
Partial	Some amount paid
Paid	Fully paid
Overdue	Past due date with balance

Payments

Record payments with method (Cash, Card, UPI, etc.) and auto-generate receipts.

Library Management

Books & Categories

Manage book catalog with ISBN, author, publisher, location, and copies.

Book Issues

Track book lending with issue date, due date (default 14 days), and returns.

Library Fines

Manage overdue fines (5.00 per day), lost book fines, and damage fines.

Hostel Management

Hostels & Rooms

Manage hostel buildings and rooms with capacity, rent, and amenities.

Room Allocations

Assign students to rooms and track occupancy.

Transport Management

Vehicles

Manage fleet with driver info, insurance, and fitness certificate tracking.

Routes & Stops

Define routes with pickup stops and timing.

Transport Allocations

Assign students to routes/stops.

Tips for Administrators

Best Practices

Data Management: Create academic structure first (Departments → Programs → Courses → Batches)
User Management: Create user accounts before Student/Faculty/Staff records
Reporting: Use filters to generate specific reports, export data regularly
Maintenance: Archive old academic years, deactivate graduated students