Common Workflows
Step-by-step instructions for common tasks in UniPranali.
On this page
New Student Admission
Create Parent Account (if needed)
Admin Panel → Users → Create New
User Type: Parent
User Type: Parent
Create Parent Guardian Record
Admin Panel → Parent Guardians → Create New
Link to user, add details
Link to user, add details
Create Student User Account
Admin Panel → Users → Create New
User Type: Student
User Type: Student
Create Student Record
Admin Panel → Students → Create New
Link user, fill personal/academic info, link parents
Link user, fill personal/academic info, link parents
Assign Fees
Admin Panel → Fee Assignments → Create New
Repeat for all applicable fees
Repeat for all applicable fees
Allocate Hostel (if needed)
Admin Panel → Hostel Allocations → Create New
Allocate Transport (if needed)
Admin Panel → Transport Allocations → Create New
Result
Student can log in to Student Panel, Parent can log in to Parent Panel, Fees are assigned and trackable.
Daily Attendance Marking
Who: Faculty
Access Faculty Panel
Log in to
/faculty, view Today's Classes widgetGo to Classroom
Take attendance in class
Mark Attendance in System
Click Attendance → Create New
Select course, date, mark each student
Select course, date, mark each student
Verify
Review attendance records, correct mistakes immediately
Best Practice
Mark attendance at the beginning of class. Be consistent with Late vs Absent.
Conducting Examinations
Create Exam Record (Admin)
Admin Panel → Exams → Create New
Set course, type, date, marks, room
Set course, type, date, marks, room
Conduct Exam
Exam conducted on scheduled date, papers graded
Enter Results (Faculty)
Faculty Panel → Exam Results → Create New
Enter marks for each student
Enter marks for each student
Publish Results (Admin)
Review and ensure results are visible to students
Fee Collection
Who: Accountant/Admin
Student Arrives for Payment
Verify student identity, check outstanding dues
Find Fee Assignment
Admin Panel → Fee Assignments
Search by student name or ID
Search by student name or ID
Record Payment
Admin Panel → Payments → Create New
Select fee, amount, method, transaction ID
Select fee, amount, method, transaction ID
Provide Receipt
Note the auto-generated receipt number, provide to student
Library Book Issue & Return
Who: Librarian
Book Issue
User Requests Book
Search catalog for availability
Find Available Copy
Admin Panel → Books
Check Available Copies > 0
Check Available Copies > 0
Create Issue Record
Admin Panel → Book Issues → Create New
Select copy and borrower
Select copy and borrower
Hand Over Book
Inform of due date (14 days), hand over book
Book Return
Receive Book
Find issue record by barcode or borrower
Process Return
Edit record: Set return date, status: Returned
Collect Fine (if any)
If overdue, fine auto-calculated (5.00/day)
Hostel Room Allocation
Who: Hostel Warden/Admin
Receive Request
Student requests hostel accommodation
Find Available Room
Admin Panel → Hostel Rooms
Filter by Status: Available
Filter by Status: Available
Create Allocation
Admin Panel → Hostel Allocations → Create New
Select student, room, academic year
Select student, room, academic year
Assign Hostel Fee
Create fee assignment for hostel
Inform Student
Provide room number, hostel rules, move-in instructions
Transport Allocation
Who: Admin/Transport Manager
Receive Request
Student requests transport, identify pickup location
Find Suitable Route
Admin Panel → Routes
Find route near student's location, check capacity
Find route near student's location, check capacity
Identify Stop
View route stops, select nearest stop
Create Allocation
Admin Panel → Transport Allocations → Create New
Select student, route stop, academic year
Select student, route stop, academic year
Assign Transport Fee
Create fee assignment based on distance/route
Inform Student
Provide route, stop details, pickup time, driver contact
Student Graduation
Verify Academic Completion
Check all required courses completed, verify credits and CGPA
Verify Fee Clearance
Check all fees paid, library fines cleared
Verify Other Clearances
Hostel vacated, library books returned, transport cancelled
Update Student Status
Admin Panel → Students → Edit
Status: Graduated
Status: Graduated
Generate Transcript
Generate final transcript with all courses, grades, GPA, CGPA
Quick Reference
Status Codes
| Entity | Active | Inactive | Completed |
|---|---|---|---|
| Student | Active | Inactive/Suspended | Graduated |
| Enrollment | Active | Dropped | Completed |
| Fee | Pending | Partial | Paid |
| Hostel | Active | - | Vacated |
| Transport | Active | - | Cancelled |
Common Contacts
| Department | Handles |
|---|---|
| Registrar | Admissions, Records |
| Accounts | Fees, Payments |
| Library | Books, Fines |
| Hostel Office | Accommodation |
| Transport Office | Bus Service |